# Hospital software pilot checklist

VASUYASHII | Reviewed 28 September 2026

A blank worksheet for comparing an agreed software demo. The rows describe questions to test, not a promise that every feature is included.

[Current service scope](https://www.vasuyashii.com/services/hospital-management-software)

## Prepare the session

Use synthetic records and role labels. Do not put student or patient details, client names, contact information, bank details, credentials or live invoices into this worksheet or the public enquiry form.

- Session date: ______
- Demo/product version: ______
- Business alias: ______
- First workflow to evaluate: ______
- Reviewer role: ______

- Facility type and approximate operational scale: ______
- One first-phase workflow and selected departments: ______
- Existing system/interface names without credentials: ______
- Pilot environment, data ownership, training and acceptance responsibilities: ______

## Record the demonstration

Result choices: Not reviewed / Shown with sample data / Needs configuration / Needs confirmation / Out of scope. A shown result applies only to the tested version and scenario.

| Workflow | Ask to see | Result | Evidence reference or gap | Next action / owner role |
|---|---|---|---|---|
| Registration and appointments | Create Synthetic Patient A and a sample appointment; inspect duplicate handling and permitted corrections. | Not reviewed | — | — |
| Department handoff | Choose one agreed journey between reception and selected departments. Record who receives the next task and how its status is visible. | Not reviewed | — | — |
| Billing | Inspect a synthetic bill, a correction and the selected reports. Separate recorded payment status from any live collection integration. | Not reviewed | — | — |
| Lab or pharmacy | If selected, follow a synthetic departmental request and its return to the originating workflow. Record unsupported interfaces as gaps. | Not reviewed | — | — |
| Access and accountability | Compare the agreed role views and ask how record changes are attributed and reviewed. | Not reviewed | — | — |
| Recovery and fallback | Agree a sample restore rehearsal, incident contact, downtime fallback and the decision to resume the pilot. | Not reviewed | — | — |

## Scope and quotation

- Included configuration and modules: ______
- Custom work and exclusions: ______
- One-time, recurring and third-party costs: ______
- Data transfer and verification responsibility: ______
- Hosting, backup and restore responsibility: ______
- Training and support coverage: ______
- Acceptance criteria and responsible role: ______

## Decision

- Findings still requiring evidence: ______
- Next step: Further demo / Scoped pilot / Proposal review / Not a fit
- Decision date and role: ______

This is an operational software evaluation worksheet, not evidence of certification, clinical effectiveness or deployment readiness. The available local demo and the hospital-specific pilot are separate stages.

Keep completed worksheets in your private project workspace. Use the public enquiry only for a non-sensitive summary of your requirements.